• Supplemental Duty Pay - Federal Funds

    At times, the district may allow for the pay of extra duties performed by staff to support the federally funded supplemental programs offered in Waller ISD (i.e: Summer School, EOC Summer Testing, etc.) as long as the program is an approved initiative.

    If a plan is made to offer supplemental duty pay to support a program that requires the assistance of additional staff, approval from the Chief and the Director who oversees the department must be given. An extra duty pay agreement (also known as a Supplemental Duty Pay Agreement) must be on file for each employee who will perform the noncontractual supplemental duties outside of their scheduled calendar/duty days.

    The extra duty pay agreement must be agreed upon and signed by the employee in advance of performing supplemental work.

    The supplemental/extra duty pay agreement must include the following:

    • The name of the program being offered (i.e.; summer school, EOC Testing, Bilingual Summer Program, etc.)
    • The duties to be performed by the employee
    • The rate of pay
    • The days and hours the employee is required to work
    • The federal grant budget number and grant name that the employee will be paid from

    If a department needs assistance establishing an extra duty pay agreement, please contact the fiscal authority/budget manager of the funding to be used to support the program.

    Once employees have agreed to work within a supplemental program, the staff member overseeing the program must follow the below steps at least 2 weeks prior to the start of the program:

    1. Collect all signed extra duty pay agreements from employees who will work in the program
    2. Provide HR and the business department a list of:
      1. All employees who will work within the program
      2. The type of position each employee hold during the school year (professional or a paraprofessional)
      3. The dates and hours each employee will work (including the lunch times)
      4. The position the employee will hold in the program
      5. The rate of pay
      6. The budget number to be used to fund the supplemental pay
    3. Once HR has this list, each employee who does not have a “fingerprint” on file in TrueTime will need to have this established to clock in/out each day. The “fingerprint” can be set up through HR or through a campus secretary.
    4. Business services will use this list to set up pay codes for supplemental work. For non-exempt employees, this pay code will usually be different than what the employee utilizes during their normal work day.

    All steps above must be followed for ALL work performed outside of an employee’s normal workday and at least 2 weeks prior to the start of work.

    For additional questions, please contact Angie Campbell Pulido. 

    Waller ISD Board Policy DK (LOCAL): Noncontractual supplemental duties for which supplemental pay is received may be discontinued by either party at any time. An employee who wishes to relinquish a paid supplemental duty may do so by notifying the Superintendent or designee in writing. Paid supplemental duties are not part of the District's contractual obligation to the employee, and an employee shall hold no expectation of continuing assignment to any paid supplemental duty.